Manager- Admin

Gurugram, Haryana, India | Others | Full-time

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About SplashLearn

Our vision is to transform K-12 learning by making it fun and personalized for every child globally and to prepare them for the skills required in 21st-century. With more than 30M+ students onboard, we are the fastest growing elementary math program in the United States. Backed by Accel Partners and many more prominent investors, SplashLearn has won almost all Ed-tech awards ranging from Stevie Award for best Ed-tech product, Tabby award for best business, Parents Choice Award, Best App Ever Award, and many others. We believe, this is just the beginning.

To help us get to the next stage and to reach 100M+ students worldwide, we are looking for highly motivated individuals with a passion for building high performing teams. 


Core Responsibilities

  • Technical Services
    • Should have working knowledge of electrical, mechanical and HVAC systems.                
    • Management of AMC tracker, PPM schedule and SLA’s etc.
    • Should have knowledge of mock drills, fire evacuations etc.
    • Ensures proper documents for the respective work.
  • Soft Services
    • Ensure a clean and healthy office environment.
    • Create standardized processes and ensure housekeeping staff is working efficiently.
    • Ensure proper hygiene at cafeteria.
    • Should be well versed with checklists, cleaning material, MSDS, stock management, reports, store management etc.
  • Procurement & Vendor Management
    • Negotiate pricing with vendors from time to time.
    • Ensure regular quality checks are done for all supplies from vendors.
    • Coordinate with all vendors on contracts, payments, quality of service.
  • Compliances
    • Ensuring that facilities meet government regulations and, health and security standards.
    • Should have knowledge of government regulations.
  • Workplace Management
    • Ensuring that all basic facilities such as tables, chairs, office fittings are in good shape.
    • Plan and coordinate administrative procedures and devise ways to streamline processes.
    • Organize and supervise other office activities (recycling, renovations, event planning etc.)
    • Oversees the environment, health and safety of the workplace.
  • Real Estate Management
    • Independently take care of relocation to new office and to make decisions about leasing.
    • Overseeing office furnishing, projects, renovations or refurbishments
  • Budgets & Reporting
    • Managing budgets (Capex, OpEx) and ensuring cost-effectiveness
    • Generate and present regular reports, MMR, QMR etc. and reviews of facility-related budgets, finances, contracts, expenditure and purchases.
  • Event Management
    • Liasoning with the vendors and managing budgets for the events.
    • Preparing cost analysis for the yearly events including off-site.
  • Security and Transport Management
    • Assure security of the facility.
    • Should have good knowledge of transportation system.
  • Miscellaneous
    • Knowledge of Horticulture.
    • Respond to emergency situations or other urgent issues involving the facility.
    • Ensure proper asset management of the premises along with tagging and review system. 

Qualifications and Skills

  • Communication and negotiation skills, in person and in writing
  • Analytical and problem-solving skills
  • Can independently take decisions
  • The ability to lead and manage teams and projects
  • Proven experience as administration manager
  • Familiarity with financial and facilities management principles
  • Excellent organizational and multitasking abilities

Culture at SplashLearn

At SplashLearn we dig individuality. We love people who have something to say, and we listen. With us, you will get a chance to weave a little bit of you in our suite of learning products that are being used by millions of users. We have a workplace that is perennially high on energy. You can find people deeply engrossed in conversations that range from the latest movie to the newest tech on the block, and you will also see people who are quietly typing away on their machines. For more information about the company, please visit www.splashlearn.com